PMI PMP Practice Exams
Last updated on Oct 22,2026- Exam Code: PMP
- Exam Name: Project Management Professional
- Certification Provider: PMI
- Latest update: Oct 22,2026
Question #111
A project team is preparing a report for the stakeholders. The team gathers and collates a large amount of data to be included in the status report.
What should the project manager do next?
- A . Ensure the team follows standard operating procedures (SOP) for creating a stakeholder report.
- B . Instruct the team to make only a graphical representation of all the data for the report.
- C . Instruct the team to conduct a meeting with the stakeholders before finalizing the report.
- D . Instruct the team to analyze and interpret the data before including it in the report.
Correct Answer: D
D
Explanation:
The Project Management Professional (PMP) emphasizes the importance of not just collecting data but also analyzing and interpreting it to ensure that it is relevant, meaningful, and easily understood by stakeholders. This approach helps to highlight key insights and findings, making the report more valuable and effective. It aligns with the PMBOK guide’s principles of stakeholder engagement, which include understanding and analyzing stakeholder needs and managing their expectations through effective communication.
Reference: PMBOK® Guide and PMP Examination Content Outline123.
D
Explanation:
The Project Management Professional (PMP) emphasizes the importance of not just collecting data but also analyzing and interpreting it to ensure that it is relevant, meaningful, and easily understood by stakeholders. This approach helps to highlight key insights and findings, making the report more valuable and effective. It aligns with the PMBOK guide’s principles of stakeholder engagement, which include understanding and analyzing stakeholder needs and managing their expectations through effective communication.
Reference: PMBOK® Guide and PMP Examination Content Outline123.
Question #112
During the development of a product, multiple identified risks have now become issues, which is hindering the team’s velocity.
What should the project manager do in this situation?
- A . Document the issues and extend the project delivery timeline.
- B . Convene the steering committee and inform them of the impact to the project.
- C . Prioritize the user stories with issues and have the team resolve them
- D . Update the project management plan and risk management plan.
Correct Answer: C
C
Explanation:
During the development of a product, when multiple identified risks have now become issues, it is important to prioritize these issues and have the team resolve them. This approach aligns with the principles of agile project management, which emphasize the importance of addressing issues as they arise and adjusting plans accordingly. By prioritizing the user stories with issues, the project manager ensures that the most critical issues are addressed first, thereby minimizing their impact on the team’s velocity and the overall project timeline.
Reference: https://www.coursera.org/gb/articles/how-to-manage-project-risk https://www.pmi.org/learning/library/project-management-product-development-11194
C
Explanation:
During the development of a product, when multiple identified risks have now become issues, it is important to prioritize these issues and have the team resolve them. This approach aligns with the principles of agile project management, which emphasize the importance of addressing issues as they arise and adjusting plans accordingly. By prioritizing the user stories with issues, the project manager ensures that the most critical issues are addressed first, thereby minimizing their impact on the team’s velocity and the overall project timeline.
Reference: https://www.coursera.org/gb/articles/how-to-manage-project-risk https://www.pmi.org/learning/library/project-management-product-development-11194
Question #113
During the execution phase of a project, all project team members were forced to work from their homes rather than in person During this time, the project manager discovered that 0.-10 team member has made disrespectful remarks about another team member to other team members.
How should the project manager handle this situation?
- A . Instruct the team members involved to resolve the issue among themselves
- B . Discuss the issue with the steering committee to determine the proper course of action.
- C . Coordinate a video conference with the offending team member to resolve the issue
- D . Reassign the offending team member to a different project
Correct Answer: C
C
Explanation:
In a situation where a team member has made disrespectful remarks about another team member, it is the project manager’s responsibility to address the issue directly with the offending team member. This can be done by coordinating a video conference to discuss the issue, understand the reasons behind the behavior, and find a resolution. This approach aligns with the principles of conflict management in project management, where the project manager is expected to handle conflicts within the team directly and professionally1. It’s important to note that disrespect in the workplace is toxic and can affect the entire team and organization2. Therefore, it’s crucial for the project manager to address such issues promptly and effectively.
Reference: 2
https://www.getcampfire.com/blog/dealing-with-disrespect
C
Explanation:
In a situation where a team member has made disrespectful remarks about another team member, it is the project manager’s responsibility to address the issue directly with the offending team member. This can be done by coordinating a video conference to discuss the issue, understand the reasons behind the behavior, and find a resolution. This approach aligns with the principles of conflict management in project management, where the project manager is expected to handle conflicts within the team directly and professionally1. It’s important to note that disrespect in the workplace is toxic and can affect the entire team and organization2. Therefore, it’s crucial for the project manager to address such issues promptly and effectively.
Reference: 2
https://www.getcampfire.com/blog/dealing-with-disrespect
Question #114
A project manager is working on a financial system implementation project for a government company. One of the key stakeholders, who uses predictive approaches, does not like virtual tools such as chats, task trackers, and so forth. They prefer email, telephone calls, and face-to-face meetings.
How should the project manager approach this situation?
- A . Use regular screen-sharing sessions to show the progress to the stakeholder.
- B . Align and agree with the stakeholder on the communication approach.
- C . Ask the manager to use virtual communication tools and online dashboards.
- D . Create a digital dashboard to meet the manager’s information needs.
Correct Answer: B
B
Explanation:
The best approach when dealing with stakeholders who have a preference for traditional communication methods is to align and agree on a communication approach that suits their pReference. This is supported by the PMBOK® Guide, which emphasizes the importance of tailoring communication to stakeholder needs and pReference. It is essential to respect the stakeholder’s working style and adapt the communication strategy accordingly to ensure effective engagement and project success23.
Reference: “8 Techniques to Communicate Effectively with Project Stakeholders” from PMI2.
"STAKEHOLDERS COMMUNICATION APPROACH: A NEW ERA
B
Explanation:
The best approach when dealing with stakeholders who have a preference for traditional communication methods is to align and agree on a communication approach that suits their pReference. This is supported by the PMBOK® Guide, which emphasizes the importance of tailoring communication to stakeholder needs and pReference. It is essential to respect the stakeholder’s working style and adapt the communication strategy accordingly to ensure effective engagement and project success23.
Reference: “8 Techniques to Communicate Effectively with Project Stakeholders” from PMI2.
"STAKEHOLDERS COMMUNICATION APPROACH: A NEW ERA
Question #115
A project manager is tasked with developing a coaching model to support and recognize team members’ growth.
What should the project manager consider when defining their coaching strategy?
- A . Established patterns of communication
- B . Organization’s strategic goals
- C . Individual and personal objectives
- D . Project team’s shared objectives
Correct Answer: C
C
Explanation:
When developing a coaching model to support and recognize team members’ growth, it is essential for the project manager to consider the individual and personal objectives of the team members.
This personalized approach ensures that the coaching strategy is aligned with the unique needs and goals of each team member, fostering an environment of growth and development. Tailoring the coaching to individual objectives also helps in maximizing the effectiveness of the coaching process23.
Reference: The PMI’s guide on an effective project manager coaching approach emphasizes the importance of considering individual needs and aligning them with the coaching process2.
Discussions on ExamTopics related to PMP coaching strategies also highlight the significance of focusing on individual and personal objectives when defining a coaching strategy1.
C
Explanation:
When developing a coaching model to support and recognize team members’ growth, it is essential for the project manager to consider the individual and personal objectives of the team members.
This personalized approach ensures that the coaching strategy is aligned with the unique needs and goals of each team member, fostering an environment of growth and development. Tailoring the coaching to individual objectives also helps in maximizing the effectiveness of the coaching process23.
Reference: The PMI’s guide on an effective project manager coaching approach emphasizes the importance of considering individual needs and aligning them with the coaching process2.
Discussions on ExamTopics related to PMP coaching strategies also highlight the significance of focusing on individual and personal objectives when defining a coaching strategy1.
Question #116
A project manager is working on a construction project. The company owner asks the project manager to provide cost estimates for the new decoration project within 4 hours.
How will the project manager be able to complete this task?
- A . Tell the owner that a rough order of magnitude will be provided.
- B . Contact a subject matter expert (SME) for advice and consultation.
- C . Call a meeting with the project team to identify the most appropriate approach.
- D . Tell the owner that the task requires more time and expertise
Correct Answer: B
B
Explanation:
In a situation where a project manager is asked to provide cost estimates for a new decoration project within a short time frame, the best approach would be to contact a subject matter expert (SME) for advice and consultation12. This is because SMEs have the necessary expertise and experience to provide accurate and reliable cost estimates quickly12. They can provide insights into the costs of materials, labor, and other factors that are crucial for the project12. This approach ensures that the cost estimates are as accurate as possible, which is crucial for the success of the project12.
Reference: Construction Cost Estimating: A Step-By-Step Guide | Procore, Best Construction Cost Estimate Techniques | Smartsheet
B
Explanation:
In a situation where a project manager is asked to provide cost estimates for a new decoration project within a short time frame, the best approach would be to contact a subject matter expert (SME) for advice and consultation12. This is because SMEs have the necessary expertise and experience to provide accurate and reliable cost estimates quickly12. They can provide insights into the costs of materials, labor, and other factors that are crucial for the project12. This approach ensures that the cost estimates are as accurate as possible, which is crucial for the success of the project12.
Reference: Construction Cost Estimating: A Step-By-Step Guide | Procore, Best Construction Cost Estimate Techniques | Smartsheet
Question #117
The project charter was just approved and the project sponsor has given permission to proceed with the project. The program manager has confirmed that one of the requested key resources is also needed on another project at the same time This will affect project delivery
What should the project manager do?
- A . Pay overtime to key resource to get the work done outside of working hours
- B . Have a meeting with project manager of the other project to find a resource optimization solution that works for both projects
- C . Speak with the client to see if the project delivery deadline can be delayed due to resource availability
- D . Talk to the program manager and about prioritizing this project over other projects so the key resources are available
Correct Answer: B
B
Explanation:
The best option for the project manager in this situation is to have a meeting with the project manager of the other project to find a resource optimization solution that works for both projects. Resource optimization is a technique that aims to balance the demand and supply of resources across multiple projects and ensure that the resources are used efficiently and effectively. By meeting with the other project manager, the project manager can discuss the resource availability, requirements, constraints, and priorities of both projects and explore possible alternatives to resolve the resource conflict.
Some of the alternatives may include:
Sharing the resource between the projects according to a predefined schedule or allocation percentage Adjusting the project schedules or activities to reduce the resource overlap or dependency Finding another resource with similar skills or qualifications to replace or supplement the requested resource Negotiating with the stakeholders to modify the project scope, quality, or budget to accommodate the resource limitation
By collaborating with the other project manager, the project manager can find a mutually beneficial solution that minimizes the impact on both projects and maintains a good working relationship with the other project team123.
Reference: PMBOK® Guide, Sixth Edition, pages 318-319, 333-334; Agile Practice Guide, pages 28-29, 50-51;.
How to Manage Resources Across Multiple Projects.
B
Explanation:
The best option for the project manager in this situation is to have a meeting with the project manager of the other project to find a resource optimization solution that works for both projects. Resource optimization is a technique that aims to balance the demand and supply of resources across multiple projects and ensure that the resources are used efficiently and effectively. By meeting with the other project manager, the project manager can discuss the resource availability, requirements, constraints, and priorities of both projects and explore possible alternatives to resolve the resource conflict.
Some of the alternatives may include:
Sharing the resource between the projects according to a predefined schedule or allocation percentage Adjusting the project schedules or activities to reduce the resource overlap or dependency Finding another resource with similar skills or qualifications to replace or supplement the requested resource Negotiating with the stakeholders to modify the project scope, quality, or budget to accommodate the resource limitation
By collaborating with the other project manager, the project manager can find a mutually beneficial solution that minimizes the impact on both projects and maintains a good working relationship with the other project team123.
Reference: PMBOK® Guide, Sixth Edition, pages 318-319, 333-334; Agile Practice Guide, pages 28-29, 50-51;.
How to Manage Resources Across Multiple Projects.
Question #118
A project is about to start. The project manager has found that the client does not have an appropriate knowledge management system and does not have a requirement for it.
What should the project manager do?
- A . Ask the team to collect the knowledge locally and share it at the end of the project.
- B . Utilize the cloud wiki to collect the necessary knowledge.
- C . Coordinate with the team and the project stakeholders to collect the knowledge.
- D . Provide just-in-time knowledge to the client, upon request.
Correct Answer: C
C
Explanation:
In the absence of an existing knowledge management system, the project manager should coordinate with the team and stakeholders to collect the necessary knowledge. This approach ensures that all relevant information is captured and made available for the project’s needs. It aligns with the principles of knowledge management in project management, which emphasize the importance of gathering, organizing, sharing, and analyzing knowledge to support project success1.
Reference: Managing Project Management Knowledge – Project Management Institute1.
C
Explanation:
In the absence of an existing knowledge management system, the project manager should coordinate with the team and stakeholders to collect the necessary knowledge. This approach ensures that all relevant information is captured and made available for the project’s needs. It aligns with the principles of knowledge management in project management, which emphasize the importance of gathering, organizing, sharing, and analyzing knowledge to support project success1.
Reference: Managing Project Management Knowledge – Project Management Institute1.
Question #119
A project manager is assigned to a project that is in the execution phase that has different types of stakeholders. Some of the stakeholders are very interested in the project, whereas other do not show the same level of interest.
What should the project manager do to assure the project finishes correctly?
- A . Look at the stakeholder assessment matrix to find stakeholders’ interests and make updates if necessary.
- B . Invite the most interested stakeholders to risk assessment sessions and assure the less interested stakeholders agree with the requirements.
- C . Review the user person definitions to find the interests of the stakeholders and make updates if necessary.
- D . Create a stakeholder assessment plan to manage stakeholder engagement and took at stakeholders’ approvals.
Correct Answer: A
A
Explanation:
In project management, it’s crucial to understand the interests and influence of all stakeholders to ensure the project’s success. The stakeholder assessment matrix is a tool that helps in identifying and understanding the interest, influence, participation, and expectations of the stakeholders. It’s important for the project manager to regularly review and update this matrix as stakeholders’ interests and influence can change over the course of the project. By doing so, the project manager can ensure that all stakeholders are properly engaged and their interests are taken into account, which is key to the successful completion of the project.
Reference: The Project Management Professional (PMP)® Certification from PMI1, PMP Examination Content Outline – June 2019 – Project Management Institute2, Professional in Business Analysis Reference Materials3.
A
Explanation:
In project management, it’s crucial to understand the interests and influence of all stakeholders to ensure the project’s success. The stakeholder assessment matrix is a tool that helps in identifying and understanding the interest, influence, participation, and expectations of the stakeholders. It’s important for the project manager to regularly review and update this matrix as stakeholders’ interests and influence can change over the course of the project. By doing so, the project manager can ensure that all stakeholders are properly engaged and their interests are taken into account, which is key to the successful completion of the project.
Reference: The Project Management Professional (PMP)® Certification from PMI1, PMP Examination Content Outline – June 2019 – Project Management Institute2, Professional in Business Analysis Reference Materials3.
Question #120
A project manager submits several requests to purchase required hardware and knows from previous experience that this kind of procurement usually results in disputes between the company and its suppliers.
How can the project manager mitigate this risk in the request for proposal (RFP) with suppliers?
- A . Ask the legal team to review the RFP.
- B . Ask the project team to submit the RFP.
- C . Request approval of the RFP from the project sponsor.
- D . Request approval of the RFP from management.
Correct Answer: A
A
Explanation:
The RFP is a document that solicits proposals from potential suppliers by describing the project scope, requirements, and evaluation criteria. It is important to ensure that the RFP is clear, accurate, and legally sound to avoid misunderstandings, conflicts, and disputes with the suppliers. Asking the legal team to review the RFP can help the project manager mitigate this risk by ensuring that the RFP complies with the relevant laws, regulations, and contractual terms, and that it protects the interests and rights of both parties12.
The other options are not as effective or relevant for mitigating this risk:
B. Ask the project team to submit the RFP: The project team may not have the necessary expertise or authority to prepare or approve the RFP. Asking the project team to submit the RFP may result in delays, errors, or inconsistencies in the RFP, which could increase the risk of disputes with the suppliers3.
C. Request approval of the RFP from the project sponsor: The project sponsor is the person or group who provides the financial resources and support for the project. The project sponsor may not be directly involved in the procurement process or have the legal knowledge to review the RFP. Requesting approval of the RFP from the project sponsor may not address the risk of disputes with the suppliers, and may also create unnecessary bureaucracy or dependency.
D. Request approval of the RFP from management: Management is the group of individuals who direct and control the organization. Management may not have the time, interest, or expertise to review the RFP. Requesting approval of the RFP from management may not mitigate the risk of disputes with the suppliers, and may also cause delays, conflicts, or micromanagement.
Reference: 1: Project Procurement Management – PMI 2: Request for Proposal (RFP) – Project Management
Knowledge 3: Project Team – Project Management Knowledge: [Project Sponsor – Project
Management Knowledge]: [Management – Project Management Knowledge]
A
Explanation:
The RFP is a document that solicits proposals from potential suppliers by describing the project scope, requirements, and evaluation criteria. It is important to ensure that the RFP is clear, accurate, and legally sound to avoid misunderstandings, conflicts, and disputes with the suppliers. Asking the legal team to review the RFP can help the project manager mitigate this risk by ensuring that the RFP complies with the relevant laws, regulations, and contractual terms, and that it protects the interests and rights of both parties12.
The other options are not as effective or relevant for mitigating this risk:
B. Ask the project team to submit the RFP: The project team may not have the necessary expertise or authority to prepare or approve the RFP. Asking the project team to submit the RFP may result in delays, errors, or inconsistencies in the RFP, which could increase the risk of disputes with the suppliers3.
C. Request approval of the RFP from the project sponsor: The project sponsor is the person or group who provides the financial resources and support for the project. The project sponsor may not be directly involved in the procurement process or have the legal knowledge to review the RFP. Requesting approval of the RFP from the project sponsor may not address the risk of disputes with the suppliers, and may also create unnecessary bureaucracy or dependency.
D. Request approval of the RFP from management: Management is the group of individuals who direct and control the organization. Management may not have the time, interest, or expertise to review the RFP. Requesting approval of the RFP from management may not mitigate the risk of disputes with the suppliers, and may also cause delays, conflicts, or micromanagement.
Reference: 1: Project Procurement Management – PMI 2: Request for Proposal (RFP) – Project Management
Knowledge 3: Project Team – Project Management Knowledge: [Project Sponsor – Project
Management Knowledge]: [Management – Project Management Knowledge]